Last Updated: 31-08-2025

Code Pi Limited (“we”, “our”, or “us”) is committed to protecting the privacy and personal data of all individuals who use our services, visit our website, or interact with us. This Privacy Policy explains how we collect, use, store, and protect your information, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Code Pi Limited is a UK-based education provider offering after-school clubs, holiday clubs and workshops.
Registered Address: 66, Orchard Avenue, Bristol, BS13 0FJ, UK
Email: in**@*****pi.com

What Personal Data We Collect

We may collect and process the following personal data:

• Parent/guardian name
• Child’s name, age, and school year
• Email address, phone number, emergency contacts
• Home address
• Medical information (e.g. allergies, special educational needs)
• Authorised collection persons
• Consent for photography or media
• Payment details (processed securely via our payment provider)
• IP address and basic browsing data (via cookies)

Why We Collect Your Data

• To register and manage course or club participation
• To communicate with you regarding bookings and emergencies
• To ensure the safety and well-being of all children
• To deliver our educational services effectively
• To comply with safeguarding and legal obligations
• To improve our services and website

Lawful Basis for Processing

We process your data based on the following lawful bases:

• Contractual necessity – to deliver the service you have booked
• Legal obligation – particularly for safeguarding children
• Consent – for optional communication or photo use
• Legitimate interest – to run and improve our operations

How We Store and Protect Your Data

• We use secure systems with appropriate encryption and access control.
• Access to personal data is restricted to authorised staff only.
• We retain data only as long as necessary for the purpose for which it was collected.

Sharing Your Data

We do not sell or rent your data. We may share data only when necessary:

• With payment providers to process your transactions
• With safeguarding authorities if legally required
• With parental consent, to use approved third-party learning platforms

Photography & Media

We will only take and use photos or video footage of your child for marketing or publicity if you have given explicit consent during registration.

Your Rights

You have rights under the UK GDPR, including to:

• Access the personal data we hold about you
• Request correction of inaccurate information
• Request deletion of your data (subject to legal limits)
• Object to or restrict certain processing
• Withdraw consent at any time (where applicable)

To exercise your rights, please email us at in**@*****pi.com.

Cookies and Website Usage

Our website uses cookies to improve your browsing experience and analyse site traffic. You can manage or disable cookies in your browser settings. For more details, see our Cookie Policy.

Updates to this Policy

We may update this policy periodically. The latest version will always be available on our website with the updated date listed at the top.

Contact Us

If you have questions about this policy or your personal data, please contact us:
Email: in**@*****pi.com
Address: 66, Orchard Avenue, Bristol, BS13 0FJ, UK